Be An Exhibitor

Exhibit at 2017 Living Beyond Breast Cancer Conference: Sharing Wisdom, Sharing Strength, October 6-8, 2017 in Memphis, TN and join us in the effort to help individuals affected by breast cancer be informed and connect to others. By exhibiting at this conference, you can showcase your products and services to more than 400 potential clients and show them how your business or organization can help. 
The 2017 Living Beyond Breast Cancer Conference: Sharing Wisdom, Sharing Strength is a national conference that welcomes individuals with breast cancer, their families, caregivers, and healthcare professionals from all over the country and beyond. The 2017 conference will be held at The Peabody Memphis located at 149 Union Avenue, Memphis TN 38103. 

Exhibitor Rates*

Organization Type  Exhibitor Rate
Non-Profit Level 1 (budget under $5 million)  $ 425
Non-Profit Level 2 (budget over $5 million)  $ 1,025
Small Business (revenue under $500,000)  $ 525
Large Business (revenue over $500,000)  $ 2,500

Exhibitor Rates Include:

  • 6-ft. table at conference
  • 2 complimentary registrations for representatives to host their exhibit table and attend the conference including all conference related activities
  • 2 complimentary lunch vouchers. Additional lunch vouchers may be purchased for $30 each
  • Listing as an exhibitor on conference website with live link to exhibitor's website
  • Listing as an exhibitor on conference program & on the exhibitor passport that is given to each attendee

* Please note there are additional costs for shipping. 

Dates and Times to Note

Wednesday, August 16, 2017
Exhibitor/Tote Bag Shipping Kit made available to all confirmed exhibitors and tote bag providers.

Friday, September 1, 2017
Exhibitor Invoice and Payment Deadline

Please note: refunds will not be given for exhibitor fees. Exhibit space will not be held for your organization until payment is received.

 

Friday, September 15, 2017
Exhibitor Representative Registration Deadline
Registrations must be received by this day to receive a name badge.

 

Saturday, October 7, 2017 - 8:00 a.m. – 9:00 a.m.
Exhibitor Set-up

 

Saturday, October 7, 2017 - 9:00 a.m. – 6:00 p.m.
Exhibit area open during the following times: 

  • 9:00 - 9:30 a.m.
  • 11:00 - 11:30 a.m.
  • 12:45 - 1:45 p.m.
  • 3:15 - 3:30 p.m.
  • 5:00 - 6:00 p.m.

Important Information for Exhibitors

Exhibit Set-up
Exhibits must be contained to their 6-ft. space. No exhibit may overflow into an aisle or a booth occupied by another organization. If more space is needed, you must purchase an additional table. Please contact Meg at mtaft@lbbc.org to find out pricing for additional tables.

Dismantling of Exhibits
The dismantling of exhibits, which includes packing of literature, is NOT permitted until the official close of the conference on Saturday, October 7 at 6:00 p.m. unless otherwise approved by LBBC prior to the day of the conference.

Exhibitor Kit
Exhibitor kits will be emailed to approved exhibitors starting Wednesday, Ausut 1. This document will contain all of the specifics of exhibiting at the 2017 Living Beyond Breast Cancer Conference: Sharing Wisdom, Sharing Strength, including regulations, guidelines, shipping information, AV information and on site delivery of materials. If you have remaining questions after reading this document, please contact Meg at mtaft@lbbc.org.

Exhibitor & Tote Bag Shipping Information
Shipping instructions will be included in your exhibitor and/or tote bag item instructional kit. Instructions for shipping to the hotel and to the off-site holding facility will be detailed in this kit. 

Selling
To assist you in maximizing your investment, exhibitors are permitted to sell their products/services in the exhibit area. The exchange of checks, credit cards, and cash for a product or service is permitted. LBBC is not responsible for any monetary exchange. LBBC requires exhibitors to engage in a “soft sell” approach in the exhibit hall. “Hard sale tactics” are not permitted. Exhibitors are responsible for purchasing electric, internet access or other equipment required to operate credit card machines, laptops, etc. from the hotel separately.

Exhibitor Meals
Two boxed lunches are included with your exhibitor fee. Additional lunches are $30 each. Please note additional lunches on the exhibitor registration form in the space provided.

Giveaways, Raffles, Drawings
All exhibitor giveaways, raffles, drawings are the responsibility of each exhibitor and not the responsibility of LBBC. Vendors are responsible for conducting raffles from their tables only and drawing and distributing prizes to the winners. LBBC will not provide materials for the raffles and will not announce winners’ names. If you are interested in donating a raffle prize to the conference, please contact Meg Taft at mtaft@lbbc.org. This is a wonderful way to gain exposure for your organization!

Name Badges
Name Badges will be available on-site for up to two representatives at the registration area. Any exhibitor representative without a name badge will not be permitted to participate in conference activities. 

Hotel Room Block

The conference will be held at The Peabody Memphis. We have secured a block of sleeping rooms at The Peabody Memphis. with a discounted rate of $199 plus 17.75 % tax, per night. To get this rate, mention Living Beyond Breast Cancer at the time of making your reservation. Availability is limited. The deadline to receive the discounted sleeping room rate, if it is available, is Monday, September 4, 2017.

Online: You can make your reservations and receive the discounted rate through a dedicated website.

By phone: You can also call the toll free number (800) PEABODY to make a reservation. The direct line to the hotel, in case you need it, is (901) 529-4000. 

Additional Opportunities

Giveaway BagsIn addition to exhibiting at the conference, you may also include one item in the bags given to all attendees (upon approval from Living Beyond Breast Cancer). Rates for being included in the bag are below. 

  • $500 for Non-Profit or Small Business Exhibitor Levels
  • $1500 at the Corporate Exhibitor Level 

2017 SponsorshipMaximize your company’s visibility and showcase your commitment to Living Beyond Breast Cancer as a conference sponsor. We offer a wide range of sponsorship opportunities that enable your organization to gain a competitive edge. Learn more about sponsorship opportunities

How to ApplyPaymentPayment is due by Friday, September 1, 2017. Refunds will not be given for exhibitor fees. Payment can be made in three ways.

  1. Complete the bottom of your invoice using a credit card and mail it to the below address.
  2. Call in your credit card information to Meg Taft (215) 939-9901
  3. Mail in a check to “Living Beyond Breast Cancer” for the invoiced amount. Checks and credit card information can be mailed to:

Attn: Meg Taft
Living Beyond Breast Cancer
40 Monument Road, Suite 104
Bala Cynwyd, PA 19004