Be An Exhibitor

The 2019 Conference on Metastatic Breast Cancer is a national conference that welcomes individuals living with metastatic breast cancer, their families, caregivers, and healthcare professionals from all over the country and beyond. By exhibiting at this conference, you can showcase your products and services to more than 400 potential clients and show them how your business or organization can help.   The 2019 conference will be held at the Hilton Philadelphia at Penn's Landing located at 201 S Christopher Columbus Blvd, Philadelphia, PA 19106. 

Exhibitor Rates*

Organization Type Exhibitor Rate
Non-Profit Level 1 (budget under $5 million) $ 425
Non-Profit Level 2 (budget over $5 million) $ 1,025
Small Business (revenue under $500,000) $ 525

For Large Business (revenue over $500,000) please see our sponsorship opportunities

Exhibitor Rates Include:

  • 6-ft. table with 2 chairs at conference
  • 2 complimentary registrations for representatives to host their exhibit table and attend the conference including all conference related activities
  • 2 complimentary lunch vouchers. Additional lunch vouchers may be purchased for $75.00 each
  • Listing as an exhibitor on conference website with live link to exhibitor's website
  • Listing as an exhibitor on conference program

* Please note exhibitors are responsible for all shipping costs to and from the conference hotel. 

Dates and Times to Note

Monday, March 18
Exhibitor Representative Registration Deadline
Registrations must be received by this day to receive a name badge.

Wednesday, April 3
Exhibitor Invoice and Payment Deadline

Please note: refunds will not be given for exhibitor fees. Exhibit space will not be held for your organization until payment is received.

 

Saturday, April 6, 6:30 a.m. – 8:00 a.m.
Exhibitor Set-up

 

Saturday, April 6, 8:30 a.m. – 4:00 p.m.
Exhibit area open during the following times: 

  • 8:30 - 9:30 a.m.
  • 11:00 - 11:30 a.m.
  • 12:45 - 2:00 p.m.
  • 3:15 - 3:45 p.m.

Important Information for Exhibitors

Exhibit Set-up
Exhibits must be contained to their 6-ft. space. No exhibit may overflow into an aisle or a booth occupied by another organization. If more space is needed, you must purchase an additional table. Please contact Sharon at ssood@lbbc.org to find out pricing for additional tables.

Dismantling of Exhibits
The dismantling of exhibits, which includes packing of literature, is NOT permitted until the official close of the conference on Saturday, April 6, at 4:00 p.m., unless otherwise approved by LBBC prior to the day of the conference.

Exhibitor Kit
Exhibitor information, including the exhibitor kit, will be available online for all approved exhibitors. The exhibitor kit will include all of the specifics of exhibiting successfuly a the 2019 Conference on Metastatic Breast Cancer,  including regulations, guidlines, shipping information, AV information and onsite delivery of materials. If you have remaining questions after reading this document, pelase contact Carmel Rose Caporale at crcaporale@lbbc.org or (856) 429-4018.
 

Selling
To assist you in maximizing your investment, exhibitors are permitted to sell their products/services in the exhibit area. The exchange of checks, credit cards, and cash for a product or service is permitted. LBBC is not responsible for any monetary exchange. LBBC requires exhibitors to engage in a “soft sell” approach in the exhibit hall. “Hard sale tactics” are not permitted. Exhibitors are responsible for purchasing electric, internet access or other equipment required to operate credit card machines, laptops, etc. from the hotel separately.

Exhibitor Meals
Meals are included with the 2 complimentary registrations for your representatives. Registrations for any additional representatives may be purchased for $75.00/person and would include all conference related meals. 

Giveaways, Raffles, Drawings
All exhibitor giveaways, raffles, and drawings are the responsibility of each exhibitor and not the responsibility of LBBC. Vendors are responsible for conducting raffles from their tables only and drawing and distributing prizes to the winners. LBBC will not provide materials for the raffles and will not announce winner's names. If you are interested in donating a raffle prize to the conference, please contact Sharon Sood at ssood@lbbc.org

Name Badges
Name badges will be available on-site for up to two representatives at the registration area. Any exhibitor representative without a name badge will not be permitted to participate in conference activities. Exhibitors will receive a ribbon reading "Exhibitor".

Hotel Room Block

The conference will be held at The Hilton Philadelphia at Penn's Landing. We have secured a block of sleeping rooms at The Hilton Philadelphia with a discounted rate of $199 plus 15.5 % tax, per night. To get this rate, mention Living Beyond Breast Cancer at the time of making your reservation. Availability is limited. The deadline to receive the discounted sleeping room rate, if it is available, is Wednesday, March 23, 2019.

Online: You can make your reservations and receive the discounted rate through a dedicated website.

By phone: You can also call the toll free number (800) 445-8667 to make a reservation. The direct line to the hotel, in case you need it, is (215) 521-6500. 

Additional Opportunities

Giveaway BagsIn addition to exhibiting at the conference, you may also include one item in the bags given to all attendees (upon approval from Living Beyond Breast Cancer). Rates for being included in the bag are below. 

  • $500 for Non-Profit or Small Business Exhibitor Levels

For Large Business (revenue over $500,000) please see our sponsorship opportunities

2019 SponsorshipMaximize your company’s visibility and showcase your commitment to Living Beyond Breast Cancer as a conference sponsor. We offer a wide range of sponsorship opportunities that enable your organization to gain a competitive edge. Learn more about sponsorship opportunities

How to ApplyApply to be an exhibitor at the 2019 Conference on Metastatic Breast Cancer by completing our online application form. Once your organization is approved, you will be emailed an invoice and exhibitor instructions. An approval letter does not hold a table for your organization. A space will not be held for your organization until your payment is received.

PaymentPayment is due on receipt of invoice and tables will not be held until payment is received. Refunds will not be given for exhibitor fees. Payment can be made in three ways.

  1. Complete the bottom of your invoice using a credit card and mail it to the below address.
  2. Call in your credit card information to Sharon Sood, 484-708-1809
  3. Mail in a check to “Living Beyond Breast Cancer” for the invoiced amount. Checks and credit card information can be mailed to:

Attn: Sharon Sood
Living Beyond Breast Cancer
40 Monument Road, Suite 104
Bala Cynwyd, PA 19004